Fortunately for all of us, Microsoft Word has a tool designed just for this purpose. To prepare your document for sharing, make sure to save your work up to this point, and then do the following:. In the following window, check the boxes corresponding to the data you would like to check for and remove, such as header and footer information or comments and revisions.
You will now see results from the inspection, if any are present. Bonus Tip! Did you forget to save your document at any point, such as right after removing all of those comments and revisions? Simply select the correct one, then save it properly.
Draft documents will be available for up to four days before they are deleted. Your email address will not be published. This feature enables user to check compatibility of the document with previous version of Microsoft Word.
Through this option, you can see if your document will load properly on previous versions of Word. You can also checkout our previously reviewed Remember and return to the last line edited in Word and Insert Audio In Word Your email address will not be published.
This site uses Akismet to reduce spam. Learn how your comment data is processed. Home MS Office. We will briefly discuss every option available in this drop-down menu. Properties: Click Properties for adding meta data, to describe your document in more detail. If you want to save a document as a template to use as a model for creating future documents, select one of these formats.
Flip to Chapter 7 to learn more about working with templates. Portable document format PDF for short is a standard file format that accurately preserves your formatting, making it easier to exchange documents electronically. Many of the publications and forms you can download from the Internet are in this format.
XPS Document. Web Page. If you want to display a document on the Internet as a web page, this is the file type to choose. It formats the document to make it look good on the Web.
Chapter 8 tells you more about publishing a document as a web page. Rich Text Format. This format, designed to be compatible with many different word processing programs, holds the text and some formatting information. Plain Text. If you want to save your text without formatting—for compatibility with programs like Notepad and other simple text editors—use this file type. Word XML Document.
XML stands for extensible markup language, which is a text format for structuring documents to make them easier to share between applications and on the Web.
OpenDocument Text. This file type uses the OpenDocument standard to create a file that you can open and edit in Word, OpenOffice. Works 6. Microsoft Works is a smaller, stripped-down version of Office that Microsoft stopped selling in , replacing it with Office Starter Still, many people used Works as a cheaper alternative to Office, so if you need to share a document with someone who uses Works, save it in this format. You created the document, typed in some text, saved it, and closed it when you left work for the day.
The Open dialog box, shown in Figure , appears. Navigate to the folder and file you want to open. When you double-click a folder, Word displays its contents in the center pane. Select a file by clicking its name. To open a document, navigate to the file you want and click the lower-right Open button. When you open a document in the way just described, you open it as a normal document that you can read and edit in Word. But you also have a few other options.
To see them, follow steps 1 and 2 above, then click the downward-pointing arrow to the right of the Open button. These are your choices:. This opens the document as usual, so that you can read and edit it. Open Read-Only. When you select this option, you can read the document but not make any changes to it. Open as Copy. This copies the file and opens that duplicate, rather than the original. Open in Browser. If you saved a document as a web page Closing a Document , then you can open it in a web browser like Internet Explorer or Firefox instead of in Word.
Open with Transform. Open in Protected View. When you open a document you downloaded from the Internet or got as an email attachment, Word automatically opens the file in Protected view, telling you this via a yellow bar above the document. Open and Repair. Show Previous Versions. When you choose this option, Word searches for earlier versions of the file and displays them in a list. Select a version from the list, and click Open to open the older version. See Comparing Documents for more about comparing different versions of a document.
Word gives you numerous options for viewing your document, so you can choose the view that lets you work best on the task at hand. These are just some of the ways you can view a document in Word—read on to learn about them all. Or click a view in the lower-right part of the screen—they open the same views. Print Layout Alt, W, P. This layout is the standard view for a Word document, the one you see when you start the program and the one most folks use.
It shows the document laid out like a physical page, including the edges of the page, margins, headers and footers, page numbers, and so on. This what-you-see-is-what-you-print view lets you make sure the document looks the way you want it before you send it to the printer Getting Started with Printing. In Full Screen Reading View, the ribbon, its tabs, the status bar, and the scroll bars all disappear so you can concentrate on the text. The view also zooms out so you see a full page on the screen.
To navigate through the pages, click the arrows at the top of the screen or in the lower-left and -right corners of the pages. To switch from this view back to Print Layout view, click the upper-right Close button. Full Screen Reading view lets you choose what you see on the page.
Web Layout Alt, W, L. To see how your document would look as a web page, choose this view. Outline Alt, W, U. This view gives you an overview of your document, collapsing it into outline format. Draft Alt, W, E. Your options for viewing a document appear on the left side of the View tab. The tiny illustration on each button gives you an idea of what the view looks like. New to Word is the Navigation pane, which provides a high-level map of your document. To turn on the Navigation pane, click View Alt, W.
This opens the Navigation pane on the left side of your screen, as shown in Figure Each heading is a button you can click to jump to that section in your document. In Outline view shown here , click any heading to jump to that section in the document.
The pane switches to a view that lets you browse your document page by page, as shown in Figure Pages in the pane appear in Print Layout view and are numbered; click any page to move to that page in the document.
Read more about how to find a word or phrase in your document on Finding and Replacing Text. Use the Navigation pane to browse through the pages of your document; click any page to jump there. And neither do you have to spend time scrolling back and forth to read lines written in a large font. Instead, just zoom in or out to make the text the perfect size for your peepers.
This section will have you zooming in and out in no time. The Zoom slider appears in the lower-right corner of the Word screen. A pointer indicates the current magnification. When the pointer is in the middle of the slider, the document is at percent.
But you can make the text appear larger or smaller:. To magnify the text, click the pointer and, holding the down the mouse button, drag the pointer to the right. As you drag, the text gets bigger. When it reaches the size you want the maximum on the slider is percent , let go of the mouse button. To reduce the text, click the pointer and hold down the mouse button as you drag the pointer to the left.
The farther left you go, the smaller the text gets, all the way down to 10 percent. Word saves your changes automatically. Look on the status bar at the bottom left corner of Word for the web. It will either show Saved or Saving. Because your document is online, you can share it by sending a link instead of an email attachment. People can read it in their web browser or mobile device. Type and format text, add pictures, adjust the layout of the page, and more. For more advanced editing, click Open in Word.
To work together in Word for the web, you edit a document as you normally would. If others are also editing it, Word for the web alerts you to their presence. You can see everyone who is currently working in the document by clicking in the ribbon. They can be working in Word for the web, Word or later, or Word for Mac Select Include Page Count to show the current page number along with the total number of pages page X of Y.
Results appear next to your document so you can see the term in context. Clicking on a search result jumps you to that occurrence. Word for the web creates a PDF preview of your document that keeps all the layout and formatting of your document. Send the PDF to your printer and it will print the way you expect.
Microsoft Word is a word-processing program designed to help you create professional-quality documents. Word helps you organize and write your documents more efficiently. Your first step in creating a document in Word is to choose whether to start from a blank document or to let a template do much of the work for you. Powerful editing and reviewing tools help you work with others to make your document perfect. Tip: For a training course to help you create your first document, see Create your first Word document.
To learn about the features that are new to Word , see What's new in Word Word templates are ready to use with themes and styles. Each time you start Word , you can choose a template from the gallery, click a category to see the templates it contains, or search for more templates online. You can work in compatibility more or you can upgrade the document to use features that are new or enhanced in Word Note: To save the document on your computer, choose a folder under Computer or click Browse.
To save your document online, choose a location under Places or Add a Location. Open your document in Read M ode to hide most of the buttons and tools so you can get absorbed in your reading without distractions. For details, see Print and preview documents.
Go beyond the basics with your documents by creating a table of contents or saving a document as a template. Here are some basic tasks that you can do to help you learn how to use Microsoft Word
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